Tent and Equipment Rental for YourWedding or Private Reception

1. Pay Attention to the Accessibility of the Location for Assembly/Dismantling
Ensuring easy access points for the entry and exit of trucks during assembly and dismantling is crucial. This can significantly impact the timing of setup and provide peace of mind during the installation of your tents and marquees. We approach each project on a case-by-case basis, adapting to any constraints such as access, terrain, or planning requirements. Whether it’s handling specific site conditions or levelling uneven ground, we have the flexibility to work with any terrain.

2. Choose a Tent Suited to the Region and Terrain
Selecting the right tent for your event is key, and it should be based on both the region and the specific terrain. We recommend consulting our regional pages to guide you in choosing the best tent for your event, taking into account the climate and utility of the space. For instance, for a dinner event, we suggest a structure that can be closed off, depending on the region or time of year, such as the sailcloth tent or the crystal or bamboo tent.

3. Anticipate the Location of Your Different Service Providers
It’s important to list all the service providers who will be present before and during your event. A good layout plan ensures that service providers aren’t too far apart, which can help avoid logistical issues. For example, while your catering area should likely be hidden from guests, it shouldn’t be so far away that food arrives cold. Similarly, don’t overlook the placement of toilets, which can disrupt the flow of the event. Atawa’s global offering helps you anticipate these logistical challenges, ensuring a smooth event setup.

4. Choose an Original Tent or Transform a Classic Tent with Unique Decoration
A tent can be completely dressed or decorated to match the desired atmosphere of your event. You can transform a classic tent with floral arrangements and other decor elements. Alternatively, opt for an inherently unique tent structure and enhance it with carefully chosen furniture and tableware to set the mood. Atawa offers a catalogue of furniture and tableware collections organised by theme, so don’t hesitate to reach out to your advisor. Keep in mind, not all of our products are listed on our website!

5. Establish a Budget and Plan for the Unexpected
Defining a precise budget is essential when organising a wedding or private reception. This helps you understand the scope of possibilities and manage your expectations. Atawa provides a comprehensive, adaptable offering, tailored to your needs and budget. We take the time to listen to your priorities and ensure we align our services with your vision.

6. Have the Assembly Schedule in Mind
When organising your private event, having a clear assembly schedule is vital. Assembly typically takes one to two days, but for larger projects—especially those with complex access, necessary upgrades, or detailed event decorations—this can extend to several days. A well-defined schedule also helps coordinate the work of your service providers, especially when their tasks are interdependent.

7. Reserve Your Venue and Equipment in Advance
Venues are typically reserved one to two years in advance, especially following the health crisis and the resulting wave of event postponements. If you’re planning a wedding at home, six to twelve months is generally enough to organise the event. However, we recommend starting as early as possible to maximise your options when it comes to structures and unique equipment. Keep in mind that high season runs from mid-May to mid-September, and during this time, equipment is in high demand.