Tent and Equipment Rental for YourCongress

1. Choosing a Suitable Location
Selecting the right location is a crucial step in ensuring the success of your congress. The venue must be spacious enough to accommodate all participants, including the public, professionals, and speakers. Choose a versatile venue with spaces that can be adapted to different event formats—such as plenary sessions, workshops, Q&A sessions, and networking moments. Opt for a flexible space, equipped with modern technologies, and ideally located to ensure easy access for all attendees.

2. Anticipating Logistics
Effective logistics are essential to ensure your congress runs smoothly. Reserve all the necessary audiovisual equipment, adjust the room layouts according to planned activities, and make arrangements for any specific technical needs, such as renting generators if required. Provide personalised badges to easily identify participants. Don’t forget to plan for refreshment breaks—coffee, snacks, and meals are key moments to maintain energy levels and foster informal networking. Atawa offers turnkey services to manage the installation of equipment, from flooring and event furniture to catering spaces, making the entire process easier for you.

3. Integrating Digital Tools
To enhance your congress and maximize engagement, integrate digital tools. For example, a dedicated app allows participants to view an interactive agenda, ask questions in real time, or respond to instant polls. If some attendees are unable to attend in person, provide live-streaming so they can follow the event remotely. Be sure to capture key moments of the congress on video to share across your social media channels and extend the event’s impact. Atawa, your partner for congress organisation, offers innovative digital solutions, including multilingual video capture and live-streaming.

4. Using a Single Service Provider
To simplify the organisation of your congress, consider working with a single service provider who can handle all your needs. By choosing a turnkey solution like the one offered by Atawa, you benefit from a single point of contact to manage logistics, infrastructure installation, and coordination of various elements such as furniture, lighting, and sound systems. This approach saves you valuable time and reduces the risk of misunderstandings between different service providers. With Atawa, every technical and aesthetic detail of your congress is expertly managed, ensuring an event that meets your expectations.