Tent and Equipment Rental for YourSymposium

When planning professional events such as conferences, seminars, or symposiums, success often hinges on the quality of the services and equipment you choose. Atawa offers a comprehensive solution that simplifies the organisation of your event. You benefit from a single point of contact for furniture rental, as well as the creation of bespoke décor (space planning with the design of partitions in solid colours or customised using digital printing), installation of LED walls, or other projection screens. Here are some useful tips to guide you through the flawless organisation of your next event:

1. Define the theme of your professional event
Whether you are promoting a product, discussing current affairs, showcasing renowned speakers, or presenting a solution to the press, clearly defining your objective is essential. The term "symposium" typically refers to meetings of specialists discussing and comparing their views on a specific theme, usually within the scientific, political, or economic fields. In contrast, the term "conference" is more broadly used to encompass presentations on a defined subject.

2. Choose the right format
It is important to decide whether your conference or symposium will last a few hours, half a day, a full day, or even two days. In practice, conferences are usually held for a few hours or a day, while symposia may span several days. Naturally, the required budget will vary depending on the chosen duration.

3. Select the ideal location
When choosing the perfect venue for your conference or symposium, several criteria should be considered: location and accessibility, capacity, the flexibility of the space layout, and the equipment available. Atawa’s team is on hand to assist you with this decision, planning all the necessary facilities (such as marquee or tent rentals, equipment, furniture, etc.) to ensure your conference runs smoothly.

4. Consider the equipment and entertainment
Depending on the nature and scale of your event, room layout becomes crucial: stage furniture, screens, lighting, sound systems, projection equipment, translation booths, and more. The Atawa team can provide expert advice on these elements.

A new event format has emerged in recent years: the hybrid or digital event. These events take place both in person and virtually at the same time, allowing your conference or symposium to transcend geographic limitations, time differences, or travel restrictions. After the event, it can also be rebroadcast. Additionally, planning for digital engagement is essential if you want to encourage interaction between the audience and speakers (live polls, Q&A sessions, etc.).

Do not hesitate to contact us for assistance with the organisation and rental of equipment for your conference.